Council of State Governments
  • 07-Jun-2018 to 27-Jun-2018 (EST)
  • HQ-Executive Management
  • Lexington, KY, USA
  • Salary
  • Full Time

The Council of State Governments (CSG) is the nation's only organization serving all three branches of state government. CSG is a region-based forum that fosters the exchange of insights and ideas to help state officials shape public policy. This offers unparalleled regional, national and international opportunities to network, develop leaders, collaborate and create problem-solving partnerships. To learn more about CSG please visit our website at www.csg.org. We are currently seeking an Administrative Assistant at our Lexington, KY national headquarters office. 

JOB SUMMARY
A position providing professional staff support, administrative assistance, customer service for CSG members, meeting support and departmental/interdepartmental coordination.

DUTIES & RESPONSIBILITIES

  • Review, analyze and process employee and member expense reports with accuracy.
  • Complete and submit staff travel expense forms, and other necessary CSG forms.
  • Review, analyze and process invoices.
  • Work with the direct supervisor in the distribution and reconciliation process of group credit cards.
  • Oversee the purchase and monitor the use of group office supplies.
  • Handle routine incoming and outgoing correspondence as requested.
  • Provide administrative and logistical support to staff in the planning, preparation and on-site execution of national conferences and other meetings.
  • Provide administrative support to CSG's core policy products, programming and services.
  • Maintain an accurate calendar of policy, communications, and executive management staff travel and out-of-office commitments, vacations, etc.
  • Coordinate and maintain a calendar of internal and external policy, communications, and executive management meetings, upcoming deadlines and deliverables.
  • Coordinate with policy, communications, and executive management staff to ensure greater inter-organizational coordination of travel, member support, work activities and opportunities for collaboration between various groups.
  • Proactively oversee the coordination of the direct supervisor's schedule and time, anticipating administrative needs based on internal/external meetings and obligations.
  • Support the national logistics meeting coordinator with projects and tasks.
  • Support meeting registration.
  • Serve as administrative backup for executive management as needed.
  • Other duties as assigned.

SKILLS & ABLITIES

  • Knowledge of office practices and procedures.
  • Knowledge of grammatical standards and the ability to adhere to those standards.
  • Possesses skills in operating various office equipment.
  • Ability to communicate, both verbally and in writing, with business contacts in a courteous and professional manner.
  • Proficiency in Microsoft Office and the willingness and ability to learn new systems.
  • Ability to organize, prioritize and complete multiple projects in a detail-oriented manner.
  • Skill and competence to work independently and ability to multi-task.
  • Self-motivated, able to take initiative and see complex tasks through to completion.
  • Ability to work collaboratively with multiple internal and external partners.
  • Experience working with databases


EXPERIENCE REQUIREMENTS

Minimum two (2) years of administrative office experience.

EDUCATION REQUIREMENTS

High school diploma or GED required. Associates degree preferred.

PHYSICAL REQUIREMENTS ESSENTIAL TO PERFORM THE DUTIES OF THE JOB

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Frequently communicates with members, partners, sponsors, vendors and visitors in person, via telecommunications or electronically.
  • Frequently answers telephone.
  • Occasionally lifts objects weighing up to twenty-five (25) pounds when moving office supplies.
  • Frequently remains in a sitting position.
  • Frequently uses the computer when typing.
  • Infrequent business travel including travel by car and/or airplane.


APPLICATION INSTRUCTIONS

Interested applicants must complete the online application and include resume, cover letter, and 3 professional references.

CSG is an Equal Opportunity Employer (Minorities/Females/Veterans/Disabled)





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