Council of State Governments
  • 20-Aug-2021 to 19-Oct-2021 (EST)
  • Justice Center, Finance
  • New York, NY, USA
  • Full Time

The Council of State Governments Justice Center is a national nonprofit, nonpartisan organization that combines the power of a membership association, representing state officials in all three branches of government, with policy and research expertise to develop strategies that increase public safety and strengthen communities. We help achieve those results by

  • Bringing people together from both sides of the aisle to foster collaboration;
  • Driving the criminal justice field forward with original research;
  • Building momentum for policy change at the state and local levels; and
  • Providing expert assistance to translate the latest research into policy and practice.

The CSG Justice Center is one of the most robust criminal justice organizations in the country, composed of approximately 120 employees with decades of experience in law enforcement, community corrections, court administration, housing, mental health and addiction services, state prisons, local jails, juvenile justice, education, workforce development, and victim advocacy. Staff here have served governors, state legislators, and members of Congress on both sides of the political spectrum. What bonds us together is a shared commitment to our mission, to a common set of values, and to the national, bipartisan advisory board that guides our work. Learn more about careers at the CSG Justice Center.

How you'll fit in:

The CSG Justice Center is primarily funded by grants and contracts from federal, state, and local governments and from philanthropic foundations. The contracts and grants specialist will report to the deputy division director of finance to ensure that these vital funding sources are well managed.

The contracts and grants specialist will work with the deputy division director of finance on all contract- and grant-related issues. The person in this position will work with CSG Justice Center staff, as well as staff of the Council of State Governments headquarters office, to help ensure that the CSG Justice Center executes grant agreements and subcontracts in a timely manner; submits accurate bills and progress reports to our funders; makes timely payment of invoices from subcontractors and vendors; and is compliant with all grant and contract terms and conditions.

What you'll do:

Specific responsibilities of the contracts and grants specialist include the following:


  • In conjunction with CSG's legal department, draft contracts and amendments for CSG Justice Center consultants, subcontractors, and vendors.
  • Maintain consistent and clear communication with program leads regarding the status of contracts and invoices related to projects they oversee, helping to ensure the timely execution of contracts and payment of vendors.
  • Update the encumbered and other contracts in the staffing plan in a timely manner.
  • Review and sign contract invoices for processing.
  • Participate in, develop, and conduct trainings to increase our staff's knowledge of our contracting process and their role in ensuring that it functions well.


  • Create invoices and track accounts receivable for foundation and state and local grants.
  • Maintain databases for subawards and letters of agreement.
  • In conjunction with headquarters, ensure financial compliance with federal, state, and local regulations and foundation guidelines, as applicable.
  • Work closely with funders, subcontractors, and headquarters to ensure accurate and timely billing and payments for foundation grants and state and local contracts.
  • Prepare, upload, and monitor grant project encumbrances monthly.
  • Track financial deliverables associated with grants/contracts.
  • Coordinate with the director of foundation relations to report to staff monthly regarding grants ending and reports due to funders.
  • Coordinate with headquarters in preparing and reporting financial information to funders.


  • Assist with coordination of special projects as assigned by the deputy division director, including program planning, budget building and presentation, and research.
  • Implement new systems for managing reports and communicate financial information to CSG Justice Center staff.
  • Other duties as assigned by deputy division director, Finance & Accounting

What you'll bring:

  • Ability to interact effectively with diverse people in different contexts and foster equity and inclusion through self-awareness, cultural sensitivity, and valuing others
  • Dedication to public service with an unfailing commitment to act with civility, be nonpartisan in performing CSG Justice Center duties, and be a responsible steward of member and donor funds
  • The ability to responsibly handle sensitive financial materials
  • Excellent communication skills and the ability to work with staff at all levels of the organization
  • A detail-oriented approach to your work
  • Proficiency in Microsoft Excel, including advanced formula writing
  • At least two years of experience working in nonprofit finance and administration, including direct experience in contracts and compliance
  • Bachelor's degree (required)

How you apply:

If you're interested in helping us drive change across the country, you should upload the following elements with your application:

  1. Cover letter with salary expectations
  2. Resume
  3. Writing sample
  4. At least three professional references

Learn more about careers at the CSG Justice Center.

We welcome and value diversity in our staff, including race, color, religion, sex, national origin, sexual orientation, gender identity or expression, educational attainment, disability, protected veteran status, and personal experience with the criminal justice system.

CSG is an Affirmative Action/Equal Employment Opportunity Employer. CSG participates in E-Verify.

Council of State Governments
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